Proposals & Publications Committee

Purpose

The ACT U19 Proposals & Publications (P&P) Committee supports appropriate and scientifically sound use of ACT data and resources and tracks the dissemination of ACT study results by regularly reviewing all internal and external requests to use ACT Repository Data for new grant proposals, analyses, presentations, and manuscripts. 

Committee Review Schedule

The Committee meets the first Thursday of each month. To allow discussion, any proposal or manuscript should be submitted by the indicated deadline prior to the applicable meeting to ensure a timely decision. Please review the 2022 - 2023 committee schedule in the table below. Questions or concerns can be directed to kpwa.actproposals@kp.org. 

P&P Policies and Forms

ACT P&P Policy - For details on all Proposals and Publications Committee policies and procedures, please review this current Publications & Proposals Policy document.

If you are considering a grant that would rely on the analysis of existing ACT data and/or collect new data in the ACT cohort, please also review the ACT Ancillary Study Policy. Ancillary grant proposals must undergo a more extensive review process to adequately review feasibility and, when applicable, additions to participant burden. Please contact kpwa.actproposals@kp.org if you have questions or need guidance about next steps. 

Request Data

Interested in working with the ACT Study to submit a grant proposal using ACT data or resources? Want to request access to ACT data for a research question?

First, review the project and core leads named in our About section. Please reach out to an ACT scientist working in the area of your interest for consultation and guidance. 

If you're proposing a single data analysis or manuscript that does not involved submitting for ancillary grant funding, work with your ACT collaborator to download and complete an ACT Study data request form. Email it to us when complete for P&P Committee review. 

If you're proposing submission of a new grant proposal using ACT data or resources, please begin by reviewing the ACT Ancillary Study Policy. When ready, you will complete an Ancillary Study Application Form and email the ACT Study to assess feasibility and submission timing. Be sure to copy your ACT collaborator on the message. 

Contact us if you have any other questions.

Sign Agreements 

The ACT Collaborative Research Agreement & ACT Data Use Agreement (if external to KPWHRI) will be required to be signed and executed to conduct  research.

Using ACT Data

Once you've been approved to use ACT data, please familiarize yourself with the applicable policies and procedures for using that data appropriately.

Synopsis of key points from ACT documents/agreements

Guidelines for ACT manuscript development

Ready to Publish your ACT Analysis?

If you are ready to disseminate your findings from a previously approved ACT Proposal, please see the forms and guidance below. P&P review and approval of all final manuscripts and abstracts (e.g., for conference presentation) is required prior to journal or conference submission. 

Manuscript Review Checklist & Form 

Abstract Review Checklist & Form 

Acknowledgement Guide - If you're using ACT data in a manuscript or presentation, please see this guide to ensure you appropriately describe ACT and acknowledge its funders and participants.